When there is a need for a company to change the existing financial and management business software solutions, it is important to ask yourself some fundamental questions before deciding on the ideal software that is suitable for the company. This includes two crucial questions, why are you changing the existing software, is it because you really need an upgrade or could it be that you are under-utlizing the existing systems? Moving forward with this approach will help you prepare yourself to upgrading an ERP system as follows.
Develop the scope of the system
The implementation and time scales of various ERP systems differ and the various tasks required for each company will make it a tedious task for you to fully understand unless you understand the scope and impact of the systems on your business operations. This means that you must build a team where key representatives are allocated to help with the planning, developing and implementation of the system. Check this link https://www.syspro.com/sg/ to find out more reviews regarding ERP systems.
Cost of the system
Ensuring that the functional requirements, processes, features and challenges faced must be monitored constantly throughout the entire implementation process. This would mean that these factors will be included in the costs of implementation apart from the enterprise resource planning software. The final purchase decision needs to ensure that the business, functional, financial investment and final user experiences are thoroughly reviewed.
Determine the initial elements needed
There are a list of key requirements for each ERP based on the company requirements and processes. An upgrade in the system would mean that a specific business strategy and requirements for implementing this approach is important to maximize the utilization of various functions in the software. It is important to network with similar contemporaries of similar ERP suppliers and vendors in order to understand their various functions, experiences and so on. You should also send out a Request for Information report to suppliers so that potential vendors have a clear and precise overview of what exactly the requirement is. This includes specific hardware requirements, integration skills, and scalability of the software such as the number of users or data volumes and project time scales to name a few.
After putting out a RTF, you can evaluate the responses you get from suppliers and shortlist it to about three potential vendors after considering their level of demonstration and detail, response times and various important criteria such as the scale of their operations. Accordingly, as per the information you gather and upon satisfaction, you can proceed with choosing the best ERP vendor for your business.